«Errors and administrative support costs are reduced. The time Schedule of visits is done optimally. With the same number of technicians, we make more visits per day. At any time, the technical director knows where each technician is and what work performs»
The Need
Computerization of handwritten technical department procedures
Acceleration of the cycle of the task assignment in pricing
Reduction of errors in the registration of the visits data
Reduction of administrative support costs of technicians
Full and immediate information of the technicians about the record of the engines and customers
The Solution
REGATE SA implemented an integrated software solution and Regate Effective Field Service equipment for the management of technical support in the field. The system functions are summarized as follows:
Check of customer requests at its head office (preventive maintenance, emergency repairs)
Assignment of tasks to the group technicians and time planning
Issue of Technical Support Report (TSR) pre-filled with the customer data
Update technicians in the field via PDAs for work program, machine history, customer card, etc.
Vehicle warehouse management
Declaration of parts via barcode scanning
Send data to base, e.g. new sales opportunities
Print TSR via portable printer
Automatic updating of ERP with all elements of the current work
Export statistics, e.g. number of jobs per technician, turnover per technician, visits repeatability per technician, avg response time per technician, avg stay in the field, etc.
The benefits
Decreased handwritten records, and therefore the errors and costs associated with the logistics of the technical department.
Improved scheduling of the work of the technical team.
Technicians now return less to the company headquarters.
With the same number of techniques, the company carries out more visits per day.
Technicians now have direct access to the necessary information (customer image, background operations, etc.)
Facilitated performance monitoring of each technician from the technical director.
The online information helps supervisors of the technicians to respond immediately to any problems - the inspection is no longer outturn but to daily basis.
Increased the rate the invoices, so the company's fluidity was strengthened.
The direct feedback from the customer site helped increase sales through up-selling.
Improved customer satisfaction due to better organization of the technical department.
